Opportunity Identified
A client comes to us with the following requirement:

"Our company provides financial consulting services. We’ve created our own testing methods and applications that are a part of our recruitment and performance management strategies. Some of these tests are pre-employment tests while others are for performance evaluation. Our Human Resources division uses these applications extensively. Sometimes, even managers in other departments use them for evaluating team members.

What we want to do is to automate these applications and put them on the web. We’d like to operate these tests from a common platform and at the same time establish customized access to different users and also ensure that the web application created is secure and private."

Solution Proposed
This scenario is a general one and can be attributed to any company. Let's discuss the solution we provide.

Your employees are your most important resource. They are your biggest asset when you are driving your business towards new goals and territories. And it is therefore, imperative that you have the right people in the right positions at all times. With this web application, you can take the hassle out of the recruiting process and track their performance and skills in a more efficient manner.

The web application will contain the set of tests created and allow users to log in and access the different tests and reports generated. The application allows the administrator to create tests that can be entered into an existing test battery. Each test contains a set of instructions, sample questions and actual questions with answers, which are displayed before the test actually begins. The administrator specifies a time limit for each question within a test (optional) and for each test within the battery. A skip option may be provided for a question. A question could also be made mandatory if necessary. The administrator could also specify the sequence in which the questions would be displayed. Answers to a question can be assigned factors and points.

We will develop the web-based test-taking application, which will allow an administrator on the site to select a battery of tests and process the same depending on a selected sequence of tests. Every test in the test battery would have its own time line, instructions and examples associated with it respectively.

Role management: The test taking application allows for role management between administrator, developer, applicant, recruiter and manager. The administrator can login and create batteries of tests and allow applicants to register. Recruiters or managers can use the application to test selected candidates and even track the performance of past test takers.

These roles can be changed as per the need. For example, in the case of a performance appraisal system within an organization, the roles of mentors, employees and peers can be clearly defined.

Testing requirements: The administrator logs on to the web and creates a battery of tests as described above. The administrator types in the applicant’s information and checks if he or she has already taken the test. The password for the applicant is sent via email after which the applicant can take the test from the testing center.

Testing process: Once the applicant logs in with his name, address and email id, he receives a set of instructions that help him understand the test and how it’s done. Instructions per test vary. The timer option for tests can even be set to zero (no time limit) and the skip button gives an option to skip questions that can be recycled later at the end of the questionnaire.

Multimedia clips and images can be attached to the questions and instructions while the questioning can be customized to the manner in which the user answers the questions. For example, if a question is difficult for a particular user, he is then taken to a question with a slightly lesser degree of difficulty if necessary. All the above options are not compulsory and the entire testing procedure can be customized to suit the user

Reports: Every applicant receives a set of narrative and graphical reports. At any point of time a manager or recruiter can access these reports based on his or her particular requirements.

• Elimination of paper-based processing to a certain extent
  
• Saving time and money
  
• Formal measurement of skills
  
• Corporate skills database as a consistent source of information
  
• Collaborative web-based applications can link to external sources like job sites and post advertisements
  
• Enhance workforce motivation by allowing people to take a more active interest in their careers
  
• Performance measures can be broken down department-wise to see where deficiencies and workforce problems are greatest.
  
• Increase market connectivity, operational efficiency, and candidate relationship management.
  
• Assess and track candidates, match profiles and positions
  
• Monitor and measure recruitment efforts
  
• Compile strategic recruitment reports
  
• Integrate work flow management
  
• Technologically and administratively efficient
  
• 24-hour access and availability of services
  
• Security to sensitive data and other kinds of information

Let’s look at what each player can view and accomplish with this application:

Candidates

• View job listings
• Apply for a job
• Take a test online
• View recruitment status online
  Send and receive emails and other information

Hiring managers

• Allow an applicant to take a particular test or set of tests
• Send and receive updates

Recruiters

• Open and close vacancies
• Filter list and update and comment on candidate performances
• Send and receive updates

Administrators

• Create tests
• Create users and set permissions
• Define the testing and recruitment process and create templates

For more information about what we can do for you, please contact us with your specific project needs here

Stylus Inc offers you a readymade online recruitment solution – a recruitment website that is built not only on ease-of-use attributes but also branding aspects. Of course, each firm is different hence naturally the branding strategies will be different. We can customize our readymade online recruitment solution to suit your recruitment as well as branding goals. Ask us more about our online recruitment solution and we'll respond in one business day!